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Office Manager/Bookkeeper

Gulfshore Playhouse

  • CATEGORY Admin
  • LOCATION Naples, FL
  • DATE JUNE 11, 2022
  • JOB TYPE Full Time
  • COMPENSATION $46,000-$48,000
  • POSITION LEVEL Mid (3-6 yrs exp)
Gulfshore Playhouse, a not-for-profit, professional theatre company located in Naples, Florida, is seeking a dynamic, detail-oriented and experienced individual to serve as Office Manager/Bookkeeper.
Gulfshore Playhouse offers a diverse season of straight plays and small musicals ranging from venerated classics and Broadway hits to contemporary works and world premieres. The Playhouse is passionately committed to producing high-quality, professional theatre which exceeds the expectations of the cultured residents and visitors of Naples, FL, many of whom are regular theatre patrons in New York, Chicago, Boston, Philadelphia, and Washington, D.C.
Gulfshore Playhouse has performed for many years in an intimate 200-seat venue at the Norris Center, a municipal building run by the City of Naples. The Playhouse is in the final phases of a $66M capital campaign and has broken ground on the Baker Theatre and Education Center, a state-of-the-art facility, featuring a 350-seat mainstage with a Broadway-sized stage, a 125-seat flexible space, rehearsal studios, classrooms, and rental space. This is an extraordinarily exciting time for the Playhouse, which is experiencing unprecedented growth, and the Finance Associate will have the opportunity to participate in it.
Status: Full time, year-round position
Start Date: As soon as possible

Representative Duties:
  • Oversee activities in the administrative office including but not limited to ensuring all offices and public spaces are well kept, providing maintenance and/or support of any phone, copier, internet, computer equipment, or other office equipment, and ordering and maintaining office supplies
  • Maintaining detailed and accurate bookkeeping and financial reports by entering all income and expense transactions into accounting system, including all credit card transactions and accounts payable items, including reimbursements
  • Assisting with creation and tracking all invoices and payments for accounts receivable
  • Assisting in the creation for ticketing reports and financial reports
  • Maintaining the use of best accounting practices in accordance with GAAP
  • Supporting the Finance Department in the month-end, show-end, and year-end closing process
  • Performing reconciliations on all accounts and reconciling ticketing services charges and receivables
  • Running checks weekly as approved by Director of Finance
  • Providing information to external auditors along with Director of Finance
The Playhouse values hard work, kindness, generosity, passion, and grace-under-pressure. The Office Manager/Bookkeeper will be expected to work extended hours when necessary to meet goals. Weekend and evening hours are required including attendance at Opening Nights and some show performances, special events, and/or meetings that may happen outside normal hours.
The ideal candidate would possess:
  • Excellent written and verbal communication skills
  • The ability to work with a team
  • Experience with accounting software such as Quickbooks Online
  • Skills with current software such as Microsoft Excel, Google Drive, Calendar, and GoogleDocs a must
  • The capability to interface with team members, patrons, donors, and board members alike
  • Proficiency with technology and a willingness to learn ticketing software
  • Familiarity with Theatre and/or Performing Arts, preferred
Our Charter:
Salary Range:
$46,000-$48,000 annually plus excellent benefits that increase along with tenure, including health, dental, and vision insurance, a 403(b) retirement plan, and paid time off.
Gulfshore Playhouse is an equal opportunity employer committed to fostering a diverse staff; we strongly encourage people from underrepresented groups and diverse backgrounds to apply.
Please send cover letter, resume, and a list of references to jobs@gulfshoreplayhouse.org.

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